Tender Notice No. EL/121/Adm/12                       Date: -19/01/2012

Technical Specification

We would like to purchase from Nationally/Internationally established manufacturer having marketing and servicing establishment all over India including Kolkata or from their authorized distributors/dealers who have supplied at least 10 Nos. of UPS of similar capacity to Government Organization/Government Research Institute or Highly Reputed Private Organization for Industrial/Research Application etc. during the last 3 years. Therefore, interested vender may please send their quotation to the office of the undersigned on or before 30.01.2012 (up to 2 p.m) in a sealed envelope-mentioning the item of purchase, Enquiry no. & due date on the top of the envelope, which will be opened on the same day at 3.30 p.m. in presence of the intending bidders under the following terms & conditions. If holiday is declared on the schedule date of opening, the quotation will be opened on the next working day at 3.30 P.M.   

1.         The quotation should be valid for minimum 45 days for acceptance of the same. The quoted rate should be inclusive of all taxes, delivery charges etc. but exclusive of central excise duty for which exemption to be obtained from your end against our relevant documents issued by the Government for exemption to be forwarded to you on demand. Nothing extra will be paid except to the accepted rate. However, Post Warrantee  Comprehensive Annual Maintenance Contract (AMC) rate should be mentioned with this offer for the next 5 years duration in order to provide coverage of AMC (if required) after the expiry of  warrantee period.

2.                  Delivery at site on your cost and risk within 21 (Twenty One) days from the date of issue of Purchase Order, failing which penalty will be imposed @ 1% per week or part thereof but not exceeding 5% of the order value of work. However, any further delay beyond this limit may prompt IACS to cancel out the order forfeiting the EMD.

3.                  Payment is likely to be cleared within 30 (thirty) days against successful delivery, testing & trial run.

4.                  An Earnest Money Deposit (EMD) of Rs. 7,000/- (Rupees seven thousand only) to be enclosed with the quotation favoring “Indian Association for the Cultivation of Science” through pay order/ demand draft/ banker’s cheque on local Bank which will be released to the unsuccessful bidders on demand after 15 days of the quotation opening and EMD for successful bidder it will be adjusted with the security deposit.

5.                  i) 90% payment of the work order value will be made against successful delivery, testing & trial run. ii) 10% of the Purchase Order value duly adjusted with the EMD shall be retained with IACS as Security Deposit, which will be released after 6 (six) months on satisfactory performance of the equipments.

(Note: Security Deposit may also be given in the form of Bank Guarantee where, 100% payment will be released against successful supply, testing & trial run of the equipment.)

6.                  The UPS to be supplied should have warranty of not less than 12 months from the date of successful trial run or 18 months from the date of successful delivery which ever is earlier. However, the Warranty of Battery should not be less than 2 years from the date of successful supply of the Battery.

7.                  The quotation should be enclosed with printed technical literatures of the product along with a list of credentials and other relevant documents fit to be essential to establish your position.

8.                  The bid must carry the signature (with their company seal) of authorized signatory of the company/firm on each page of this purchase enquiry document along with other documents as asked for to be submitted with their bid. 

9.                  The sealed Offer should contain the priced offer, product details / product literature, VAT registration certificate, PAN, Dealership /Distributorship Certificate issued by the manufacturer, client list, warranty provision, etc. The sealed envelop should bear the name of the work, NIQ no. and due date of opening on the top of the envelop and should reach to the Registrar, IACS, Jadavpur, Kolkata 700032 on or before 30.01.2012. (upto 2 p.m.).

10.              Complete Purchase Enquiry Document will also be available at www.iacs.res.in and can be downloaded for submission. Conditional offer including conditional rebates shall be summarily rejected. The quoted rate shall be inclusive of all taxes i/c transportation, loading & unloading charges upto the site at I.A.C.S., Jadvapur, etc. complete. In case of any discrepancies, the office copy will be referred and shall be binding to the bidders.

11.              The compliance list as provided with this purchase enquiry document must be filled in all respect and to be submitted with the offer. 

Registrar